A tender’s organisation, coordination and deadline have always brought certain tension to the company and its staff. You need to make sure your submission appears valuable and worth millions of dollars.
There are several factors and processes to consider when trying to create a successful tender. From designing to printing tenders, here are four critical steps you need to take to print the perfect tender that wins the bid.
Step #1: Make printing a part of the company’s procedure
The ones who will read the printed tender response are humans. And humankind, subconsciously, will absorb more than just the words expressed. The prospects would undoubtedly notice the feel and quality of the paper, the text’s sharpness, and the graphics design, each of which signifies the effort and care in which the documents are handled.
While it is true that these elements alone will not win business, they will serve as additional support to further appeal the persuasive-worded tender, which soundly focuses on the prospect’s preference. Hence, making the printing process as part of the company’s critical process can make a big difference to the physical documentation the prospects will hold in their hands. The printing process includes sending of finished content to a printing agency, setting printing deadlines and allocation of printing budget.
Step #2: Hire a skilled graphic designer
Most high-value tender responses use professional graphic design, where essential infographics, charts, diagrams and page design work wonder on the tender’s content. Using an experienced designer, therefore, helps take the document to a higher level.
- Some skills of professional graphic designers include the following:
- Make a bold cover design which highlights the critical win themes
- Design appropriate boxes which house the folders
- Create clamshells to accommodate spiral-bound documents
- Make tab pages for easy navigation
Moreover, graphic designers who specialise in designs for printing tenders have experience in various disciplines. Hence, they are capable of giving guidance to the clients on the importance of 3D packaging design as well as the contour cutting and a wide range of specialist materials available.
Step #3: Choose your stock cautiously
If the clients can access high-contrast and bright paper, they can print some of their content in their sophisticated office printer. But when it comes to the folders, boxes, tabs, clamshells, dividers, and section front covers, they may need to pick their paper stock with more care at an earlier time.
Obtaining a top-rated finished project would considerably depend on the advice of the professional designers who will help the clients on decisions involving paperweight, coated or uncoated surface of the pages, finishes of boxes and folders, and addition of subtle texture like foil stamp.
Step #4: Collaborate with a specialised printing company
Digital printing industry is on the rise and has become highly competitive in recent years. High-street and online printing companies are eager to quote for printing tenders jobs. Still, the best outcome would always come from those who specialise in this type of service.
Tender printing usually needs many components, various media, and plenty of assignments happening at a specific time. Partnering with a specialised tender printing company can help eliminate guesswork and anxiety from the challenging ordeal.
Moreover, tender printing specialists often provide a wide range of unique treatments, such as metallic ink, which most high-volume printers are lacking. They are also used to aggressive deadlines and have fast turnaround time.
Submission of a multi-volume tender is worth plenty of money. To ensure that your messages are correctly conveyed appealingly, be sure to follow the steps mentioned above.